How Tech & User Training Drive Meeting Equity & Employee Experience

As the way we work continues to evolve, so too should our approach to corporate training. Dedicated training rooms are no longer enough. Companies need to create environments that not only facilitate learning but also enhance the employee experience through cutting-edge technology. Let's explore how modernizing your training rooms can lead to a more engaged and skilled workforce.

Upgrading Technology for an Optimal Training Experience

Whether you have a dedicated training space or adapt a multi-purpose conference room, technology is key to creating an optimal learning environment. 

Dedicated training spaces benefit from furniture that can be easily reconfigured to suit different training styles and group sizes. Movable chairs and tables, comfortable seating options, and ample space for movement contribute to a more comfortable and adaptable learning environment.

Multi-experience spaces, like cafeterias, are becoming a popular option for the modern office. Here, focus on flexible furniture that can accommodate different sized groups. The technology that goes into these spaces needs to be flexible to accommodate different collaboration needs. For example, a large display on the wall may show digital signage content throughout the day like news, weather, and company information and during a meeting it can be used as a digital whiteboard or to share other content.

Here's a breakdown of the must-haves for both dedicated training rooms and flexible community spaces:

• High-Quality Audio: Clear communication is paramount. Invest in high-quality audio systems, like beamforming ceiling array microphones, wireless handheld or lavalier mics, and loudspeakers for excellent sound pickup and coverage.
• Large-Format Displays: High-resolution displays or projectors with high-quality projection screens ensure everyone can see the presentation.
• Wireless Content Sharing and Gamification: Wireless content sharing allows trainers and participants to seamlessly share content from their devices, fostering a dynamic learning environment. This can be further enhanced by incorporating gamification elements into training sessions, boosting engagement and information retention.
• Room Scheduling: Ensure both dedicated training rooms and community spaces have a scheduling system to avoid conflicts and disruptions.
• Video Conferencing: Video conferencing capabilities are crucial in today's global work environment. They allow for remote employee participation and guest speaker inclusion, promoting meeting equity and ensuring everyone has access to training opportunities regardless of location.

User Training: Maximizing Your Technology Investment

Implementing new technology is just the first step. When employees fail to be properly trained, frustrations and confusion are going to lead to a lack of adoption. To ensure a smooth training experience and get the most out of your investment, employees need to feel confident using the new additions to their tech stack.

• Identify Training Needs: Determine who will be using the training room technology and tailor user training sessions accordingly. This may include trainers, presenters, and participants.
• Schedule Training Sessions: Schedule initial training sessions to familiarize users with the new technology. Depending on the complexity of the system and the number of users, additional training sessions may be necessary.
• Inclusive and Easy-to-Use Technology: Workplace technology encompasses various technologies like collaboration platforms (Zoom or Microsoft Teams), engagement tools (digital whiteboards), and audiovisual equipment. By prioritizing user-friendly and inclusive technology, you can ensure productive and engaging training sessions.

By considering these factors and implementing the right technology solutions, you can transform your training rooms into dynamic learning hubs that empower your workforce.

Ready to Take the Next Step?

We can help you optimize your AV and collaboration technology to enhance your employee learning experiences. Contact us today to learn more.